We advise that you book 5 working days in advance to ensure we can schedule your print job. Please specify that the job is secure or exam printing, and include details of the types of printing that will be required, e.g. colour, black and white and the print finishing needed.
The venue can be booked:
for a half day
for a full day
for multiple days
Select two representatives from your department to oversee the print job.
The two representatives from your department must remain in the document centre during printing.
Depending on the size of the job and the finishing required, either one or two Bytes print operators will be present in the document centre for the duration of the print run.
Ensure the printer memory is set to clear after the job is complete:
On the printer, select Copy (not Copy and Save) so that the documents do not remain in the printer’s memory store.
Once printing of the secure print job commences, all current and pending print jobs in the document centre will be suspended and moved away from the printers.
The area around the printers, and any tables used for the secure printing, will be completely cleared of any documents and other materials.
A job sheet will be created for each secure print job. The sheet will detail the opening meter reading and closing meter reading.
In the event of a printer jam while a secure job is in progress:
All pages stuck in the printer will be removed.
All pages ejected during the jam-clearing process will be removed.
All of these pages will be marked as spoilt:
a black line is drawn corner to corner
the word damaged is clearly written on the page
These pages are given to the department representatives.
Printing will be boxed on completion of the job.
The document centre is only opened for business as usual once both departmental representatives have signed off that the area is clear.
All Xerox Devices are managed and maintained under a central managed solution: UCT Managed Print Services.